2026 BC Fairs Learning Exchange: Built For Agriculture Events

This October, the BC’s agriculture fair and festival community gathers to trade what actually works on the grounds: volunteer pipelines, funding, operations, marketing, and the energy to keep going. The 2026 BC Fairs Learning Exchange is that gathering.
If you already run a BC agricultural fair or exhibition, this weekend is for you. If you run an agriculture-related festival and have never joined BC Fairs, there is a clear path in, including a free first-year Festival Membership for 2027 when you complete full non-member registration and the application.
Theme: Shaping Tomorrow, Today
When: October 16-17, 2026
Where: Saanich Fairgrounds, 1528 Stellys Cross Rd, Saanichton, BC
Partners: West Coast Amusements and Saanich Fair
Two days at a working fairgrounds. Practical sessions. Peers who understand prize lists, 4-H, midways, weather, budgets, and “the show must go on.”
For member agricultural fairs and exhibitions
BC Fairs has connected the province’s fairs since 1910. Your members put on events that give many British Columbians their only up-close agriculture experience each year. The Learning Exchange exists so those organizations do not solve the same problems alone.
Come for:
- Workshops and keynotes you can take back to your next board meeting and fair cycle
- Peer tables with organizers from Vancouver Island, the Fraser Valley, the Interior, the North, and everywhere between
- The BC Fairs AGM, where member voice shapes the association
- President’s Reception, networking, and the Friday night social that people talk about all year
Member pricing rewards the organizations already in the family. Full registration (lunch and dinner each day) is $425 for members versus $550 for non-members. 1-day registration (lunch only on the day you choose) is $225 members / $300 non-members. Guest meal tickets are listed on the registration form.
If you only attend one professional gathering this year for your fair or festival board or staff, make it this one.
For agriculture festivals ready to join the network
BC Fairs also welcomes Festival Membership for non-profits whose purposes include furthering agriculture, industry, and community life, and that hold annually scheduled events such as community celebrations and horticultural or agricultural festivals. Farm festivals, harvest events, ag-tourism celebrations, and similar organizations belong in that lane.
You do not need to look like a traditional fall fair to fit. If agriculture is part of your purpose and your event calendar, you share the same mission as member fairs: bring communities together around local food, farms, and rural life.
Special offer for first-time festival organizations
On the Learning Exchange registration form, BC Fairs states:
Special offer for festivals! Register one full delegate at the non-member rate and get a free 2027 festival membership. Complete and submit a new member application with your delegate registration form. Available for organizations who have never held a BC Fairs membership.
In practice:
- Book one full registration at the non-member rate for your festival’s delegate.
- Submit the new member application with that registration.
- After approval under Festival Membership criteria, your organization receives Festival Membership for 2027 at no membership fee for that first year.
Existing member fairs keep their standard member rates and benefits. This offer is an on-ramp for festivals that have not been members before, so the provincial network grows.
What everyone walks into on October 16-17
Sessions serve the whole agricultural event sector: classic fairs, exhibitions, and festivals.
Confirmed highlights include:
- Ian Hill (You Make The Difference Canada): You Make THE Difference: Will We Meet the Moment and Beating Burnout: Sustaining Passion in Challenging Times
- Tim Carson (Alberta Association of Agricultural Societies): Who’s Next? Building the Volunteers Who Will Build the Future
- Kryssie Thomson (Fair Systems That Work): Protect the Legacy: A Behind-the-Scenes Fair Audit Workshop and Borrow My Genius: The Workshop Where We Steal the Best Ideas
- Sadie Fox, Rhiannon Moore & Sheila Molloy (Coast Waste Management Association): The Journey Towards a Zero-Waste Event
- Belinda Ewald-Middleton (BC Ministry of Tourism, Arts, Culture and Sport): Destination Events Program: Practical Insights for Applicants
More sessions will be announced. The mix covers volunteer succession, operations integrity, funding literacy, sustainability, and burnout, topics every fair board and festival committee faces.
Connection beyond the classroom
- President’s Reception
- Friday Night Social, “Decades Through the Years,” hosted by the Alberni District Fall Fair (decade dress, trivia, music, dance, costume awards)
- Silent auction and 50/50
- BC Fairs AGM
Lodging sits a short drive from the fairgrounds in Brentwood Bay, Saanichton, Sidney, and nearby communities. An accommodations map is on the Learning Exchange page.
What membership supports year-round
Whether you renew as a fair or exhibition member or join as a festival, BC Fairs focuses on:
- Government relations and advocacy, including attention to funding, agricultural support, and marketing priorities, plus guidance on matters such as gaming grant applications and funding opportunities
- Education and peer learning, workshops, seminars, and roundtables
- Group marketing that helps grow audience and revenue across member events
- Shared supplier and commercial relationships
- Provincial and national ties, including links to provincial peers and association with the IAFE (International Association of Fairs and Expositions)
BC Fairs has shared impact research showing agricultural fairs in BC draw more than 1.6 million spectators, about 26% of the provincial population, with strong local economic effects when visitors fill hotels, restaurants, and Main Street businesses. Every member event, fair or festival, adds to that provincial story.
Explore categories and criteria on the membership and new member application pages. Fair and exhibition, festival, associate, and commercial paths each have clear eligibility rules. Questions go to Executive Director Janine Saw at jbsaw@bcfairs.ca or 604-747-9000.
Who should register
- Boards, managers, and volunteers from member agricultural fairs and exhibitions across BC
- First-time agriculture festivals that want full registration plus the free 2027 Festival Membership path
- Horticultural and harvest events with agriculture in their mandate
- Associate and commercial partners who support the industry
- Anyone in the sector who wants two days of practical learning at Saanich Fairgrounds
Membership is not required to attend. Member rates apply if you already belong. The festival offer rewards first-time festival organizations that commit to full non-member registration and complete the application.
How to lock in your seat
Member fairs and exhibitions
- Open bcfairs.ca/2026-Learning-Exchange.
- Register at the member rate (full or 1-day).
- Add board or staff seats early so your whole team benefits.
- Plan AGM attendance and Friday night social into the trip.
Agriculture festivals (first-time members)
- Open the same Learning Exchange page.
- Choose full registration at the non-member rate.
- Submit the new member application with your registration.
- Confirm your organization has not held a BC Fairs membership before.
- After Festival Membership approval, plan 2027 as your free first membership year under this offer.
Visitor-facing fair dates still live at bcfairs.ca/events. The Learning Exchange is the organizer side of the same mission: stronger agriculture experiences across British Columbia.
The bottom line
Agricultural fairs and exhibitions remain the backbone of BC Fairs. The 2026 Learning Exchange is your room: skills, peers, AGM, and a weekend that refills the tank before you plan another season.
Agriculture festivals that share that mission are invited to stand in the same room, with a free first-year Festival Membership for 2027 for qualifying first-time organizations that complete full non-member registration and the application.
Shaping Tomorrow, Today starts on the Saanich Fairgrounds this October. Save the seat. Bring your people. Strengthen the network that has stood behind agriculture events in BC for more than a century.
Register:
https://www.bcfairs.ca/2026-Learning-Exchange
Apply to join:
https://www.bcfairs.ca/New_Member_Application
Membership overview:
https://www.bcfairs.ca/membership













